 
Depending on where and what field we work in there may be a system in place to purchase
equipment called bidding. There may be certain defined rules regarding
your bidding procedure. Before starting be sure that a bid is actually required,
preferred vendor and under required dollar amount might not require a bid. After reviewing
the requirements and a bid is necessary follow the steps below to get started....
Find the equipment that meets your needs and be specific on your Bid.
example: PictureTel 4500zx, Polycom Viewstation 512. Include make and model.
Get a second opinion on the equipment before you bid it. Make sure this
is the right piece for you.(i.e is it expandable to meet your future needs?)
Be specific on additional options you want or need.
State what services are needed from the vendor for the project.
example: Installation, Training,
Service Plans, Ordering lines, etc.
Try to eliminate hidden
costs, be clear and get pricing for all of the above options.
Ask for references, You need good service and reputable
vendors when bidding.
Timeframe for Bids to be received and Time and Date when Bids are
opened.
Videoconferencing.org has set up a service to review your bid and or aid
you in information on writing your Bid. E-mail all requests to specialservices@videoconferencing.org
**Please allow 1-3 days for a
response.
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